Organising an overseas school trip can seem like a bit of a daunting task, but it doesn’t have to be. With some careful planning and assistance everything from booking cheap travel insurance to ensuring you have the students and parents on board can be organised and arranged within a reasonable amount of time:

Getting Approval

You need to have your principal and other teachers on board with your idea/suggestion before discussing it with your class and their parents. An overseas language trip can really enhance the learning experience and teach kids the relevance and benefits of taking the time to learn another language. Once you know that such a trip is endorsed by the school, you can begin to discuss the idea with your students and their parents.

Providing Information to Parents

Once the school is happy for you to proceed and you have gone through the correct protocol, you can then begin to send out information to parents about the proposed trip. List all of the benefits of such an excursion for you class, what they can expect to get out of it and also the level of supervision they will be requiring before the trip can go ahead (some parents may be very keen to come along).

Hosting an Information Evening

Host an information night where parents and students can come to discuss the trip and iron out any concerns they may have. Preparing a presentation for the beginning of the evening is a great way to start. If you have had past students go on these trips, ask them to attend and perhaps even share their experiences.

Time Frames

If you are organised, you should begin to plan the trip up to one year before you want to go. It sounds like a long time, but depending on fundraising and other things it may be really important that you plan well in advance. Of course this will depend on the type of trip you will be going on as well.

Fundraising

If your students will be fundraising for their flights and accommodation costs, look into companies that provide them with a means of doing this. Selling chocolates is one proven way of raising funds for many school trips. Fetes and cake days are also a good idea.

Getting the Right Help

There’s everything from organising travel insurance to booking in activities once you get there, to consider. You want to ensure that you have a team of teachers and parents helping you do this. This will mean that nothing will be left to the last minute and that you’ll know right from the start just how many supervising adults you’ll have per minor on the trip.

One important tip:When taking large groups of school-aged kids overseas the most important tip to take note of is to have the least amount of idle down time as possible. Keep them busy with plenty of activities both mentally and physically stimulating.

Organising an overseas school trip is a great idea and it can really add to the experience of learning a language. I hope our list of tips has given you some useful advice for how to go about planning and organising an overseas trip for your students in the near future.

Organising an Overseas School Trip is a post from: Travel Insurance Articles

Organising a group to travel overseas is a huge job at the best of times. Organising transport, accommodation and an itinerary for your group’s trip is a lot of work. There is, however, one area of planning your group’s trip which is quite simple to organise – travel insurance.

A group of as few as five people can often be covered by a group travel insurance policy. This is a single policy which will cover every member of the group who are travelling on the same itinerary – simple! Think of the nightmare if one of your group decides to “self insure” and doesn’t have the right cover when the accident happens. You, as the group leader, will be left picking up the pieces, no doubt! Even if you insist that everyone in the group has their own insurance, you are left with the hassle of checking that they have got insurance and then having many different policies, exclusions, inclusions and contact details to manage, in the event of claim being made.

With a group travel policy you have one set of paperwork, and most importantly, one number to call if you need to make a claim or just need medical emergency assistance on your trip. It’s about the simplest decision you’ll have to make during trip planning! It’s not just easier – it could save everyone money – and that’s what you have to call a win/win situation!

Group travel insurance will work for any group travelling together. It’s often used by schools arranging sporting and cultural trips, as well as clubs and other sporting teams. A group policy doesn’t just apply to those who are formally part of one club. So long as all members are travelling together on the same itinerary, you should be able to arrange for cheap online travel insurance for the entire group.

A group travel policy will cover you for the full range of travel insurances, including the important hospital and medical cover, as well as lost luggage and travel delays. You’ll especially need this if your group is going to be doing some outdoor adventures or playing sport – so make sure you are covered for those specific activities. If you are unclear whether all of your planned trip’s activities are covered, check the policy document. If you are still unsure, email your travel insurer to make sure you have the peace of mind that travel insurance should give you, as the organiser of your group.

Let’s face it, taking a group overseas, whether it’s a school group or your footy club, is never going to be a stress-free activity for the group leader or organiser. At least the travel insurance is the simple part! The cost of travel insurance is a small price to pay for peace of mind travel. One last thing, don’t forget to have fun on that group trip!

Travelling With A Group? Make Sure You Have Group Travel Insuranz is a post from: Travel Insurance Articles